When it comes to relocating a business, it’s all about keeping productivity on the highest level no matter the chaotic phase that you might find yourself in. But how does one succeed in this? It’s simple: stay organized, get professional help, and start immediately – the sooner you begin this challenging process, the sooner you’ll enjoy the fruits of your labor at the new location.
Do: Make a Strict Plan and Schedule
The essential part of every successful move is following a strict and stabilized schedule. Depending on the size of your office space, the number of employees in your company, and the distance of the move, you should start making these plans around six months in advance. Don’t underestimate this step – all of your meetings with clients should be organized according to these changes in your schedule. If you don’t follow the right procedure, it could lead to more failures than achievements.
Do: Look for Professional Movers in Advance
Sure, moving in the spring is a great idea – weather conditions are pleasant, days are longer, and no holiday busyness will slow you down. But… Most people are thinking the exact same thing – waiting for the winter to end, so they can start the relocation process in peace. That’s why, during this period, most moving companies have much more crowded schedules than during the winter months. You don’t want to call them days before the move, even if you’ve packed everything on your own, because, as mentioned earlier, you need to plan every step at least six months in advance. Every experienced mover in Seattle will tell you that early booking can save you from a lot of moving stress and unexpected changes.
Do: Consult a Project Manager and Set Your Budget
Every move brings a risk, especially when it comes to finances. Unfortunately, you’ll have to deal with some losses before you start earning more. During the move, when a part of your business stops operating, you won’t have regular revenue, and you’ll still have to pay your employees and cover most of the other expenses. How do you avoid unnecessary losses?
Consult a project manager and a financial advisor who can calculate potential costs and how much you’ll have to keep on hold before you start working at the new location. Even if everything goes smoothly, you need to prepare yourself for at least a month of stagnation before your business starts evolving again. If you acknowledge this before it happens, you’ll avoid panic and disappointment – a project manager with experience in office moves can be the proper guide and provide you with much-needed assistance. Pro tip: Most moving companies will provide you with a free quote, so you’ll know the potential price of their services in advance.
Don’t: Underestimate Packing and Labeling Rules
Gathering high-quality packing materials and decluttering unnecessary inventory is crucial for a successful move. You can use old boxes from some local stores, buy new ones, or simply rely on a reliable moving company that can supply you with all the supplies and equipment you’ll need.
When packing office inventory – apart from papers and documents, we assume that you’re relocating computers and other technical equipment as well. Relocation in spring allows you to use cardboard boxes without waterproofing them as in winter, but you still need to use a lot of cushioning to protect fragile items, so get a lot of bubble wrap, packing peanuts, and other padding materials. Do some research and learn how to handle these items. Lastly, label and mark everything – the unpacking process will be much easier that way.
Don’t: Forget About Office Space and Storage Cleaning
Assuming you’re well aware of the layout of your new space and everything you’re going to need there, an office clean-up is a must. Use relocation as an excuse to rearrange old documents and throw away unused equipment – you’ll be surprised with the amount of things you kept throughout the years without ever using them. Your employees should help you in this process – you can ask every one of them to be in charge of their own desk or office and even earn something during the process if you sell, donate or recycle some of the products.
About Emma Worden
Emma is a digital marketer and blogger from Sydney. After getting a marketing degree she started working with Australian startups on business and marketing development. Emma writes for many relevant, industry related online publications and does a job of an Executive Editor at Bizzmark blog and a guest lecturer at Melbourne University. Interested in marketing, startups and latest business trends. Follow Emma on Twitter.